INITIAL FULL PAPER PREPARATION

Please note that an author of an accepted paper MUST register for and attend the Symposium AND present the paper for it to be published in the proceedings. Papers that do not meet these requirements will not be published. No exceptions.

Submit Your Manuscript Through EDAS

Prospective Authors are invited to submit a FULL PAPER of 4-6 pages consisting of a complete description of the proposed technical content and applicable research results, using the online submission system. Shorter submissions may be automatically rejected. Each paper should indicate appropriateness for the scope of the Conference, originality and quality of the technical content, whole organization, and writing style. The paper should, moreover, explain the significance of the contribution and contain a list of key references. It must be prepared according to the paper preparation guidelines provided below. A submission implies willingness to register and present the work if the paper is accepted for presentation at the Conference.

Manuscripts will be reviewed by the Technical Program Committee. Authors of accepted manuscripts must submit the final paper version according to the deadline, register for the Symposium and present the paper. The maximum length for final papers is 6 pages without exceptions.

All accepted papers presented at the conference will be submitted for publication to IEEE Xplore, reporting the following statement: “This full text paper was peer-reviewed at the direction of IEEE IMS prior to the acceptance and publication”.

For your convenience, the conference paper templates in various formats are available through the following link: 

Paper Templates

In case of minor revision, papers are accepted only upon condition that the changes requested by the Reviewers are satisfactorily addressed by the Authors in the final submitted papers. Final papers may be rejected if the Reviewers' remarks are not properly addressed.

If revisions were requested for your paper, you will need to combine your updated paper and document addressing the reviewers' remarks into PDF, as EDAS only allows for 1 auxiliary file to be uploaded.

 

AUTHOR REGISTRATION

Each lead author must visit the EDAS website and establish an account with a username and password.

  1. Visit the EDAS Submission Portal (coming soon) and click the link to create a new account, if you do not already have an account. If you have an account, log in to EDAS and follow the Submission of Full Paper instructions below.
  2. Create your profile. Only the five fields with the red asterisk are required. *It is very important that your name and affiliation associated with your EDAS account are correct and match the name and affiliation that will be listed on your paper. These fields are first & last name, affiliation (company or organization), country, e-mail address, and status. When the fields are filled in, check the Privacy Policies box and click the Add Person button.    [note: if you select the USA as the country, you will get a message asking for your state]
  3. You will receive an e-mail containing your password. Your email address and the given password must later be used to access the system during the following steps, so be careful to remember them.
  4. You can then return to the EDAS log-in page (coming soon) and change your assigned password to one that is easier to remember. To do this, click on the My Profile tab, and then click on change your password. Be sure to record your username, password, and ID number for later reference.

SUBMISSION OF FULL PAPER

Please log in at Submission Link (coming soon) and follow these steps:

  1. Click here to be taken to the MeMeA 2025 Submission Portal (coming soon).
  2. Type in the title of your initial submission and select the topic area your paper falls under best. [This will help in choosing the reviewers. The PDF of your initial submission will be uploaded later]
  3. Click the Submit button.
  4. On the next page you will see a large green check mark and a statement that the paper was recorded.
  5. “Manuscript” is used to refer to the PDF form of your initial submission.
  6. The last row says Review Manuscript and has an icon of a yellow folder next to it. Click on this icon, and then you can upload the PDF of your Full Paper on the next page. 
  7. You can also upload the paper by clicking the My Papers tab at the top of the screen, and then selecting the upload icon on the same row as the name of your paper. The upload icon (third column from the right) will open a dialog box that will enable you to select and upload the Full Paper file via the web or via FTP.

IEEE COPYRIGHT NOTICE

If authors would like to post their papers electronically on any website, any FTP site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material.

IEEE Copyright Form

Each accepted contribution to MeMeA 2025 must be accompanied by a signed Copyright Form. The copyright form should be filled out and signed by one author, preferably the primary author.

PREPRINT

Authors who have submitted or plan to submit their articles to IEEE may post their preprints in the following locations:

  • arXiv.org, TechRxiv.org, or any not-for-profit preprint server approved by the Publication Services and Products Board (PSPB)
  • Author’s employer’s website or institutional repository
  • Author’s personal website
  • IEEE does not consider this to be a form of prior publication. The following statement must be included on the initial screen:

“This work has been submitted to the IEEE for possible publication. Copyright may be transferred without notice, after which this version may no longer be accessible.”

Upon acceptance of the article by IEEE, the author must replace the posted preprint article with either (1) the full citation to the IEEE work with the DOI, or (2) the accepted version of the article with the DOI and an appropriate copyright notice (as described in the “accepted article” section below). No other changes may be made to the accepted article.

Please note that once the article has been published by IEEE, preprints on locations not specified above should be removed if possible.

PROBLEMS & FURTHER INFORMATION

For any problem or further information, please, contact Hannah Zehner.